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• The club has just over 100 junior teams and each team has a coach and manager
• and over 20 senior teams and each team has a coach and manager
• Cluster- or Age-Co-ordinators for Seniors:
- Premier Men's
- over 35 women
- over 35 men
- All-age men
- All-age women
• Age Co-ordinators for Juniors:
- under 8 and 9 girls
- under 10 girls
- under 11, 12, 14 and 16 girls
- under 12, 13, 14 and 15 boys
- Boys Coaching Co-ordinator
- under 11 boys
- under 10 boys
- under 9 boys
- under 8 boys
- under 7 boys
- under 6 boys
• a separate Seniors Committee with a Vice-President, Seniors Communications Co-ordinator, Assistant Treasurer, Seniors Registrar, Seniors Equipment and Uniform Chief Steward with about 3 assistants, Seniors Competition Secretary, MyTeam Journalism Co-ordinator, Grievance Officer, First-Aid and Para-medic Co-ordinator, 2 club delegates to ESFA for men, 2 club delegates to ESFA for women
• separate Juniors Committee with a Vice-President, Juniors Communications Co-ordinator, Assistant Treasurer, Juniors Registrar, Juniors Equipment and Uniform Chief Steward with about 3 assistants, Juniors Competition Secretary, Assistant Juniors Comp. Sec., MyTeam Journalism Co-ordinator, Grievance and Child Protection Officer, First-Aid and Para-medic Co-ordinator, 2 club delegates to ESFA
• Sponsorship and Social Events Working Parties. Approach the club president about forming a working party, and use the club's name, and lend your expertise and energy.
• a separate Executive Committee with Club President, Club Treasurer, Club Secretary, Seniors Vice-President and Juniors Vice-President
• the club is a member of the Eastern Suburbs Football Association (ESFA). ESFA has five board members, three paid staff, and a Football Management Committee that in turn has separate Councils for boys, girls, women and men. Each Council meets monthly and all clubs are obliged to attend meetings. ESFA also has a Judiciary Committee that adjudicates all matches.
• ESFA, along with about 30 other Associations across the state, is a member of Football NSW. ESFA is required to pay a fee to Football NSW.
• ESFA contracts the Eastern Suburbs Referee's Association (ESRA). They are an independent organisation.
COACH - ROLE DESCRIPTION
The coach is responsible for training and selecting the team for matches. The coach should negotiate training times with the players and either the Seniors or Juniors Committee. We expect coaches, managers and players to talk, at length, at the beginning of the season about the approach to be taken to selecting players for matches. The coach has a responsibility to try and give all players a rewarding season and likewise players have a responsibility to help the coach field competitive teams. They
• co-ordinate the training sessions
• decide about players, positions and strategies for matches.
TEAM MANAGER - ROLE DESCRIPTION
Each team requires a manager (a volunteer). It is up to the players in the case of Seniors, and for Juniors the parents, to appoint a manager. Of course, it helps when a few players, parents and friends pitch in and offer to share some of the tasks. In short, they are responsible to:
· liaise with the uniform and equipment steward and pick up the training kit and shirts
· draw up and circulate a list of all players with contact details
· organize putting up and taking down of goal nets, corner flags and crowd control ropes for each match
· complete and submit official score cards for each match and report results each week to the Competition Secretary
· look after the player ID cards and present them to the opposing team for scrutiny at each match
· help the coach by communicating to players about training times, match times, social events etc.
· collect money from each team for a security deposit per team for shirts and fines
· arrange rosters for giving players refreshments during half-time at matches
· facilitate discussion among players to resolve disputes
· organise team photos
· co-ordinate the collection of money and signatures from team players or/and parents to purchase a present and card for the team coach.
ROLE DESCRIPTIONS OF THE OTHER TASKS REQUIRED TO SUPPORT PLAYERS
The respective Committees for Juniors and Seniors have the responsibility and authority to:
- recruit players, coaches, managers, Age Co-ordinators, committee members, and other volunteers to carry out the various tasks necessary to enable the formation and registration of teams in competitions recognised by Football NSW.
- monitor whether all players and officials are adhering to the terms and conditions of club membership, player code of conduct, ESFA and FIFA rules and apply sanctions that can include suspension and de-registration of club membership.
- set player registration fees, authorise payments, monitor and report on income and expenditure
- together with ESFA organise training and match grounds
- manage uniforms, gear and equipment. The Executive Committee will acquire uniforms.
Age Co-ordinators
The people in these positions work respectively with the Seniors' or Juniors' Vice-President to co-ordinate recruitment:
- of coaches and managers in their cluster or age group
- and selection of players in graded teams
- and allocation of players in un-graded teams.
- Premier Men - vacant
- O35 Women - Jaleh Shafie
- All Age Women - George Stammell
- O35 Men - vacant (Julius fills in)
- All Age Men Divisions 4-8 - vacant (Julius fills in)
- All Age Men Divisions 1-4 - vacant (Julius fills in)
- Premier and Premier Reserve - vacant (Julius fills in)
- under 8 and 9 girls - vacant (Rick fills in)
- under 10 girls - Stephen Digby
- under 11, 12, 14 and 16 girls - vacant (Rick fills in)
- under 12, 13, 14 and 15 boys - vacant (Mark fills in)
- Boys Coaching Co-ordinator - Mark Bryant
- under 11 boys - vacant (Mark fills in)
- under 10 boys - vacant (Mark fills in)
- under 9 boys - vacant (Mark fills in)
- under 8 boys - vacant (Mark fills in)
- under 7 boys - vacant (Mark fills in)
- under 6 boys - vacant (Mark fills in)
Goalkeeper Coaches
At senior and junior level, we have requests for two or three specialist training sessions over a season exclusively for goalkeepers. Can you recommend people within the club to do this?
Equipment and Uniform Chief Stewards
vacant, but currently undertaken by Julius Kohazy for Seniors (is also Seniors Vice President) and Mark Bryant (is also club treasurer and Junior Coaching Co-ordinator) for Juniors. There are currently no ASSISTANTS .
You will co-ordinate the acquisition, storage and distribution of:
- club uniform shirts, shorts and socks
- club tracksuits and coaches' shirts
- club bags
- balls, training cones and ball bags
- goal nets, corner flags, and crowd ropes.
Ideally, you will be able to recruit people to help with various tasks. These can include:
ACQUIRING STOCK
We have well over 1,300 players in the club.
STORING AND STOCKTAKING
The club has storage rooms in Bondi Junction. Can you assist with stock-taking and shelving? Najib Lawand (a junior coach and parent) generously donated additional storage space in Alexandria.
BLOW UP SOCCER BALLS
Can you assist use the club's electronic pump to blow up soccer balls at the beginning of season?
DISTRIBUTE STOCK
Can you assist distribute balls and shirts at the beginning of season?
KIT SALES AT BEGINNING AND DURING THE SEASON
At the beginning of season, arrange to sell shorts, socks, tracksuits and bags. And during the season are you willing to keep a box at your house with a selection of shorts and socks that players can buy from you? During the season we still get a small number of calls for replacement stock.
SUMMER COMP. UNIFORM AND EQUIPMENT CO-ORDINATOR/S
In summer, some members play either indoor soccer or in the ESFA six-a-side outdoor comp. The club may be in a position to lend its name, uniforms and balls but only if someone takes responsibility for:
• collaborating with the winter comp. uniform and equipment co-ordinators
• locates and stores necessary stock
• collects bonds from teams for any stock that the club distributes
• organises return of stock.
FIELD DRESSING - putting up and taking down nets, flags and ropes
Store during week and on weekends put up and take down goal nets, corner flags and crowd ropes.
FIELD DRESSING CARETAKER - offer a little storage space
Currently crowd ropes, goal nets and corner flags are kept in the front garden of our club sec. in Bondi Junction. She has offered her garden for the last three years. We would welcome an offer from other club members who live near Queens Park to be able to use some garden or porch space.
Senior Communication Co-ordinators (vacant)
Three years ago the club developed the capacity to communicate via e-mail with all our players. That is when we also developed a new club website. The seniors do not yet use it, but it is well utilised by the juniors.
Are you knowledgeable and skilled in web development and digital communication systems? Would you be willing to lend a little time to:
- assisting the club secretary, club President, Seniors Vice-President improve the way players can communicate with each other and the club. This may mean developing some dedicated spaces on the club website and better e-mail network systems.
- assisting the President improve the way she or he communicates with both senior and junior club members.
Assistant Treasurers
vacant, currently undertaken by Julius Kohazy (is also Seniors Vice President) and Mark Bryant (is also club treasurer, equipment steward and Coaching Co-ordinator) and Christin Hohne (is also club secretary, Juniors Registrar, book-keeper) for Juniors.
You are responsible for drawing up budgets, and monitoring income and expenditure. The club has two bank accounts - one for senior and the other for junior teams.
Registrars for Juniors and Seniors
vacant for Seniors, currently undertaken by Julius Kohazy ((is also Seniors Vice President)
for Juniors, currently undertaken by Christin Hohne
We have enjoyed ASSISTANTS for Juniors, but need some for Seniors
We are required to register players each season. This involves:
- designing and preparing the forms each season
- posting the forms on the club website
- arranging copies of rego forms
- getting players to complete forms
- receiving payments
- taking digital photos
- checking and collecting copies of documents (drivers licence, passport, birth cert.) to prove age for over 35's and juniors
- entering details in a database
- liaising with the Association to get ID cards
Ideally, you will be able to recruit people to help with various tasks. These can include:
RTO AND ID PLAYER CARD COLLECTION DURING SEASON
Every Friday the club sec. drives to Botany (location of ESFA office) to collect player ID cards and outstanding RTO cards to ensure that everyone can play and enjoy a game of soccer on the weekend.
ENTER PLAYER DETAILS INTO DATABASE
The club may offer paid work for database entry work. Do you know someone who'd be interested to do this during February, March and April?
ASSIST HANDLING OF REGISTRATIONS
Our Vice President has done this single-handledly at Coogee Bowling Club for over 300 players for the last four years. Can you assist in February and March on one or two occasions? It involves sighting proof of age, checking all forms have been completed, and receiving payments, during sessions that last about two hours.
ASSIST WITH TAKING AND FILING OF DIGITAL PHOTOS
Each player will be issued with a photo-ID card. We already have photos of returning players. But we will need to take digital photos of new players.
Seniors Competition Secretary
vacant, currently undertaken by Julius Kohazy (is also Seniors Vice President)
Team managers of each senior team should e-mail or SMS their match results to the Seniors comp. sec. by 9am each Monday. In turn the comp. sec. should compile a report of all QP senior teams and e-mail that to the ESFA office by 11am on Monday mornings. Winning senior teams should also complete match cards and post them to ESFA each Monday.
Juniors Competition Secretary
vacant, currently undertaken by Rick Flowers (is also club President)
There are over 80 junior teams and we pay for an automated system (MyScore) to collate match reports. Team managers report results via SMS to the MyScore Server to which the comp. sec. has password protected access. Unlike the seniors, junior team managers cannot send in match results directly to ESFA. The club's competition secretary is required to collect the results so that ESFA receives just one report for all junior teams by 10am on Monday mornings.
ASSISTANT JUNIORS COMP. SEC. - SUPPORT MANAGERS WHO FORGET TO REPORT MATCH SCORES
vacant, currently undertaken by Rick Flowers (is also club President)
Each week a handful of team managers forget to report. Would you be willing to check the summary report and remind those managers who forget? A friendly phone call, SMS or e-mail message will do the trick.
JUNIOR COMPETITION SECRETARY - MATCH CARDS
vacant, currently undertaken by Rick Flowers (is also club President)
This task requires someone who has been a RTO for several seasons and has a good knowledge of the competition rules. Each week the club needs someone to place the QPSC collection box at the Darley Rd Cafe (opposite the Queens Park playground) by Saturday morning before the first game kick-offs at 9am and collect the box again on a Sunday between 5pm and 8pm. Go through every match card to ensure that nothing has been left off (ie player id number, shirt number for any competitive team, RTO name and RTO number, field, kick-off time etc etc.) and take a note about incomplete cards. Send an e-mail to the RTO's asking them to be more diligent next time when completing the cards. The match cards need to be sent by post to ESFA every Monday.
Myteam Journalism Co-ordinator
(vacant)
The club's website has a facility called MyTeam that allows players and parents - with password access - to post match reports and photos. It would be good to have one or two people to champion and manage the MyTeam facility. It may be an idea to organise some sort of competition or scheme for seniors and juniors to show off their budding sports journalism skills.
Grievance Officer for Seniors (Chris Conway)
In most cases, grievances for seniors (and juniors) will be handled by the Association's judiciary committee. The Seniors Vice-President has, to date, been the first point of contact for managing grievances. But, in order to share the workload, we are looking for somone to take on this role. He or she will also occasionally represent the club when members are called before the ESFA judiciary committee. See club's grievance policy for details.
Grievance and Child Protection Officer for Juniors (Chris Conway)
This role requires continual development of the club's policies, procedures and advice to handle child protection and grievance matters. New resources - websites, videos, books and posters - continue to be developed and the officer should advise club members how to obtain them. But more immediately, the person in this role will manage grievances and child protection issues. He or she will also occasionally represent the club when members are called before the ESFA judiciary committee. The person in this role should have experience in administering competitive sports, be mature, confident, have highly developed written skills, and experience in conflict resolution. Chris Conway has commenced in this position in 2007.
First-Aid and Para-medic Adviser (Chris Conway)
Can you advise teams about the procedures to follow in the event a player requires first-aid or paramedic treatment? Better still, can you negotiate a deal to have custom-made first-aid kits supplied at favourable cost?
Club Delegates at Monthly Association Meetings
Each month all the clubs are required to attend a meeting of the Association to learn about, discuss and decide on new rules and initiatives. There are currently three Councils that meet in the evenings for about one hour each month at the Botany offices of ESFA. The respective Councils are for:
- men (Julius Kohazy, need one more delegate)
- women (Jaleh Shafie, need one more delegate)
- junior boys and girls (Peter Kriesler, need one more delegate; thanks to Jan Kain and Wayne Wheatley for being delegates in 2007).
We need one more delegate for each Council. Delegates should have extensive soccer experience with the Club, deep knowledge of the rules, and a commitment to representing the views of club members (as opposed to your own views). This role is interesting and enables you to meet officials from other clubs and gain an understanding of how the competition is run.
Seniors Vice-President (Julius Kohazy)
This position supports all men's and women's teams. To date, the Vice-President has acted as registrar, field dressing co-ordinator, digital communication co-ordinator, book-keeper and club delegate. If some of these roles, and the Age Co-ordinators, can be taken on by others, that will be a huge help for Julius.
Juniors Vice-President and Coaching Co-ordinator (Mark Bryant)
He or she will:
- recruit and appoint coaches and managers
- recruit Age Co-ordinators
- co-ordinate selection of players in graded teams. This will be done with Age Co-ordinators and coaches.
- encourage coaches to do Junior License courses.
SPONSORSHIP AND SOCIAL EVENTS WORKING PARTIES
At a team level there are numerous end-of-season social functions. In 2007 the Seniors convened one for all 20 teams at the Coogee Bowling Club. But each season, members suggest there should be more. Ideas range from performing arts evenings, trivia nights, fun and novelty events, formal award functions, and excursions to Sydney FC matches. With the current small number of committee members, the club has not had the capacity to respond to these ideas. We welcome offers by club members to initiate and organise events. We can support working parties.
These types of events can help build club spirit and branding. In turn they lend themselves to being sponsored by local businesses. Perhaps sponsorship deals could be negotiated that not only cover the expense of the events, but support the club to pay for:
• all coaches and managers to get club tracksuits and a club shirt
• soccer balls and negotiate naming privileges
• corner flags and crowd ropes and negotiate naming privileges
• equity scholarships for refugee and asylum seeker families
• specialist goalkeeping equipment for various senior and junior teams
• senior and junior teams to get first-aid kits
• senior or/and junior player's soccer bags and negotiate naming privileges
• development of new spaces or sections on the club website and negotiate advertising space
• printing costs of the club handbook for a particular season
• a strategic fund to enable the club negotiate partnerships with local governments or schools to get exclusive use of grounds and facilities.
Small Grant Applications
Occasionally there are small grant schemes the club can apply to. For example, the federal Department of Family and Community Services is currently inviting sporting clubs run by volunteers to apply for small equipment grants. See www.facsia.gov.au Would you be willing to prepare draft applications on behalf of the club?
The EXECUTIVE COMMITTEE has the responsibility and authority to:
- convene AGMs and other general meetings
- enter into formal contract agreements
- apply for and receive grants
- continually develop policies, rules and procedures; including amendments to the constitution
- engage consultants or staff
- determine the nature of, and acquire supplies for, the club uniform
- negotiate and manage major strategic partnerships mostly for the purpose of securing better grounds and facilities for players.
Club Secretary
The club sec.:
• receives and handles all official correspondence. This includes liaison with ESFA about all matters, including fixture details.
• post notices on club website about wet weather and ground closures and many other things
• refers enquiries from prospective players to respective Age Co-ordinators and Registrars
• answers enquiries from current players and refers them to various committee members where possible.
Treasurer
This position is responsible for drawing up budgets, monitoring income and expenditure, and organising payments.
Club President
This position is responsible for continually devising and managing structures and processes to enable the above tasks to be undertaken. This means consulting coaches, managers, players, parents, other clubs and ESFA. The president influences strategic directions; for example, playing an important role establishing new competitions for over 35 women and junior girls. The re-structuring of the club into separate Juniors and Seniors Committees will require us to prepare proposals to amend the club constitution. The president also has a responsibility to develop and implement strategies to educate members about football rules, policies and procedures. This sometimes requires 'putting out fires' and enforcing the rules.
THE REWARD OF HELPING, AND HOW TO DO IT
On one hand, the club can boast of enormous success in recruiting volunteers. In 2007, over 80 of our junior teams and more than half of the 20 senior teams had coaches and managers. And for over ten teams the coaches had no direct ties to the players. That means they were not parents or partners. They were people who approached the club and asked if they could have the opportunity to work with either a junior or senior team. Some are lawyers, college principals, entrepreneurs, television producers, engineers and finance traders.
Coaches and managers are the bedrock of the club. They make or break it. We are confident that most coaches and managers find it a deeply rewarding experience.
But there are other tasks that must be undertaken to support players in their matches and training sessions. And it is here the club has had only modest success. We're very approachable and keen to share these other tasks. You don't have to wait for the club's annual general meetings to stand for election to get involved. Contact either Julius, Christin or Rick at anytime to negotiate how you might help.
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